CAMELFORD
TOWN 
COUNCIL

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  TOWN CLERK: BRIAN GROVES        TEl: 01840 212880  E Mail: townclerk@camelfordtown.net
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TOWN COUNCIL 2011 - 2012

                                                                            
          
                CAMELFORD TOWN COUNCIL 2011 - 2012
           Photo taken in Clease Car Park Camelford on Tuesday June 21st 2011
 Backl Row L to R: Brian Lush, Bob Ireland, Andy Shaw, John Pearce, David Elliott and Eddie McCormick
Front Row:Susan Elford, Phillip Lessels, Rob Rotchell (Town Mayor), Aaron Scawn (Deputy Town Mayor) and Brian Groves (Town Clerk).
                                                         Unavoidably missing from Photoshoot: Bonnie Grills. Picture David Flower                                                             
                                                                                
                    
          Town Mayor Rob Rotchell 
                Shakes Hands
                                                                                        with the Deputy Mayor Aaron Scawn                                                                                                 

            DRAFT MINUTES 

              June 21st 2011

A Meeting of the Full Council was held at 1915 hrs on Tuesday 21^th June 2011, at Camelford Hall, Clease Road, Camelford,  PL32 9PL.

Public Participation.  Mrs J Comber talked to the Council about a new project: Contact the Elderly is a charity set up to bring single elderly people (over 75) to meet people on a Sunday afternoon and to enjoy a social event.  She wanted volunteers to help with transport, and supplying the venue with tea etc, and sought Council help with bringing this project to the attention of the people of Camelford.

               MINUTES

1)     MEMBERS PRESENT: Councillors:- R Rotchell(RR) Mayor,
A Shaw (AS), D Elliott (DE), E McCormick (EM), R Ireland (RI),
A Scawn (AS) Deputy Mayor, J Pearce (JP), S Elford (SE), B Lush (BL), and P Lessels (PL) 

2)     APOLOGIES FOR ABSENCE: B Grills (BG) Council training,  

3)     Receive declaration of interest:

1. In respect of items on this agenda.  10H planning both SE and DE personal. b.Gifts in excess of £25.  None were declared.

4)     MINUTES: The Minutes of the 17^th May 2011 having been circulated, acceptance was proposed by AS and seconded by EM, vote 9F 1 abstn.. 

5)  ITEMS CARRIED FORWARD FROM PREVIOUS MEETINGS:       

a)     An update re the works at the Cemetery. AS said that the service gate was ready for delivery and Friday morning would be Duchy's next delivery date and RI said he would be there subject to other commitments.  RR said that as the site was nearing the time for further major expenditure a site visit would be prudent to resolve the way forward.  The Clerk said that he had obtained a second quotation for the 'definitive map' but the quote was being sent by post and would not be available until tomorrow at the earliest.  RR suggested that the visit should be at 6pm 7^th July 2011 prior to the Committee meetings, the Publicity Meeting could be delayed for 30 minutes or so.  The members agreed. 

6)    ITEMS REQUIRING A DECISION

(a)    To consider best value for money installation of the CCTV lamp and power in Enfield Park. AS said that this had been resolved and the work was going ahead. The Clerk said that the delay was now due to BT and the planner was due today but failed to attend, or Thursday.  The contract with BT was for free installation but we wait and see.  Jabbakam and the cabling company were ready to go for the 6^th and 7^th July.
It rested with BT and the 'free' installation as the satellite alternative was available, with the dish being fixed to the top of the tower by the toilets.

(b)   To permit RI to update the Council’s website with approved information. RI said that the Publicity committee had discussed the website being out of date and suggested that RI take on the role of site manager.  RR said that this had been discussed and would appear a reasonable option.  RI said that he was prepared to take on the task but needed articles and pictures from members to go on the site.  BL proposed that RI manages the website, seconded by EM, vote  9 F, 1 Abstn RI.

(c)    Purchase of Good Councillor’s Guide £12.75 EM said that he would also like to see the Local Council Clerks Guide added to the purchase.  Purchase of both volumes proposed by RI seconded by PL.

(d)   To consider a letter to C C re Coach Park Lights being left on every night at Sir James Smiths School.  BL set out the case for the lights being switched off when the coach park was not in use.  He said that several e-mails had been sent to CC but no reply had been received.  The Clerk said that a reply had been received this afternoon which said that the lights were the responsibility of Sir James Smiths School and it is to them that the matter should be addressed.  BL proposed a letter from the Council to the Head Teacher Mr Lawrence and the Governors Mr Holt, Seconded by EM, vote AIF. 

7)    ITEMS FOR INFORMATION

(e)    Letter to Cllr A Robertson re the future of the Sports Centre. (RR) RR said that he had written to Cllr Robertson on the 27^th May and received a reply eventually on the 17^th June saying that the letter had not been received until the 3^rd June and a reply will be forwarded in due course.

(f)    (b) Letter from Bodmin County Court re further action against Roy Edwards. The Clerk said that a letter had been received from the Court Bailiff saying that when he had called Mr Edwards was not in.  The members were not satisfied with this course of action and wanted the Clerk to contact the bailiff to action the warrant.

(g)   Application for Section 137 grant for Lanteglos Church Flower festival. £25 The application was proposed by AS, seconded by SE, vote AIF. 

8)        To approve the expenditure for the Month of May 2011. The Clerk tendered the accounts for the Month of May 2011 and said that the Council's signed accounts had been forwarded to the external auditors after the Finance meeting of the 2^nd June 2011. Acceptance proposed by EM, seconded by APS, vote AIF

INCOME  as at 31/05/11

                                                                     BALANCES as at 31/05/2011

9)         CORRESPONDENCE:

    a) Request from Camelford & District Welfare Bus for a Cllr to attend their AGM 15.6.11 at 7.30pm in the Methodist Church Chapel. RR said that he attended the meeting and as other Council's gave funding Camelford should do the same.  The question arose over Section 137 grants and its interpretation by this Council. The Clerk was asked to supply a definitive answer for the next meeting. 

b)     Letter from D Rogerson MP that a number of his constituents are concerned about housing, supermarket and medical centre in Camelford and seek a meeting with the Council.  Reply from the Clerk to Mr Rogerson. The Clerk wrote that parishioners had access to address the Council for 15 minutes at the beginning of each Full Council Meeting, but until plans were on the table everything was conjecture. A body had already been set up with the fiat of Dan namely the Camelford Association of Residents to deal with such situations with the Council.  EM and RI said that no approach had been received. A further letter from Dan had been received suggesting a meeting but the members were against this until the plans were available to discuss  what the developer was actually proposing. RR said that there had been domination of the Annual Parish Meeting by people other than parishioners about this issue and BL said that the meeting should be restricted to residents only, as there should not be another slanging match. RI said that the objectors had a chance to talk to the developer at the second consultation last Saturday and they had a good opportunity to voice their concerns.  JP said that the Council should hear their views sooner rather than later but RR said that until we see a plan we have nothing to discuss.  It's open because the last set of drawings he saw was the fourth set of proposals and none might make the application. AS said that the 15 minutes public participation time is all that could be offered them for maybe the next two meetings when the plans may be available for proper discussion.  RR said that in that case he proposed to reply to Dan's letter in those terms. BL seconded, Vote 9F, 1 Abst DE.

c)      The administrator advises that the Queens Award for Voluntary Service has not been awarded to the Pop Inn this year. RR said that he attended the ceremony in Truro with Lady Mary and the award was given to the Samaritans.  RI said that size of the venture should not matter and JP said it was good to have been nominated and there was always next year.

d)     Cornwall Council advises of Amended Public Speaking Procedure. The Clerk tabled the procedure for any Cllr to borrow.

e)     Camelford Show 10.8.11 - transport booked and Cllrs attending to decide theme. RR said that the theme will be decided at the next Publicity committee meeting.

f)       Cornwall Council Local Maintenance Grant offer re footpaths. The Clerk said that he had accepted the grant on behalf of the Council in the sum of £686.46p  AS said that it used to be well over £700 and the Clerk commented that CC take 10% administration fee.

g)     To consider the letter from the Liberal Club, regarding land outside the club.  EM said that a major problem was vehicles blocking the emergency exit from the Club.  RR said that CTC only leased the land from the Town Trust therefore it may be as well to refer any way forward to them for approval.  JP said that vehicles parking there obscured the No Entry sign and AS said that heavy planters could be a good way forward.  The members wanted the TT's view before giving a resolute answer.  The Clerk to write. 

10)                  PLANNING APPLICATIONS:

(a) PA11/03709 – Treharbas, Lanteglos Trewen – double storey side extension and first floor rear extension and new roof to main house. Applicant Mr & Mrs P Pritchard. Support proposed AS, seconded SE, vote AIF

(b) PA11/03602 – Listed building consent for replacement of front elevation windows with traditional side hung casement windows, re-opening of original front entrance doorway together with repair / conservation works and the demolition of existing garage and enlargement of rear extension.  Manor House 12, Trevia Lane, Camelford Applicant Mr P Beal-Toms. Support proposed AS, seconded SE, vote AIF

c) PA11/03599 Manor House 12, Trevia Lane, Camelford Applicant Mr P Beal-Toms. Alterations and demolition of existing garage together with enlargement of rear extension and re-siting of oil tank. Support proposed AS, seconded SE, vote AIF

d) PA11/03591 Manor House 12, Trevia Lane, Camelford Applicant Mr P Beal-Toms. Demolition of existing garage and construction of detached replacement garage with annexe over to provide accommodation. Support proposed AS, seconded SE, vote AIF

e) PA11/03795 Land adjacent to 1 Longfield Drive, Camelford Construction of a single storey three bedroomed dwelling with integral garage with new vehicle and pedestrian access. Applicant P Caistor. Support proposed AS, seconded SE, vote AIF

f) PA11/03905 Tregath Business Park, Station Road, Camelford. Installation of 20kw wind turbine with a blade swept area of 12.8m on 20m mast.  Applicant Mr J Smeeth. BL said that this will give a line of windmills across the area and may have a cumulative effect. AS proposed support, seconded by SE, Vote 8F, 2 abstained (BL named)

g) PA11/03703  Hendra Farm, Trevia, Camelford, Construction of timber clad building to house laundry facilities for the holiday lets on site, laundering of horse blankets and providing general laundry services.  Applicant Mr T Chalk. Support proposed AS, seconded SE, vote AIF

h) PA11/04667 13-15 Market Place, Camelford, Conservation area consent for the demolition of shed.  Applicant Royal Mail Group. Support proposed by AS as this is a dangerous structure, seconded SE, vote AIF 

11)                  PLANNING APPROVAL NOTICES  - 7, Bowood Park, Lanteglos, LG Ombudsman supported the planning permission as correct. Any further action rests with the covenants covering development of the site. Noted and papers available in office.

12)                  PLANNING REFUSAL NOTICEs  None

13)      Planning appEAL NOTICES: Letter of appeal from Community Windfarm with CD of supplementary environmental information for the land at Davidstow Wood. Noted

14)      COMMITTEE REPORTS: Tabled for approval.

Minutes of the Amenities Committee 02.06.11

Minutes of the Finance Committee  02.06.11

Minutes of the Planning Committee 02.06.11

Minutes of the Publicity Committee 02.06.11

            Acceptance proposed by AS, seconded by DE, Vote 8F, 2 abstns. 

15)      Town Forum – JP no report.

      Camelford Hall – BG absent.  RI reported that he had will take over being
treasurer later this week to save £1500 wages.

      Chamber of Commerce - £800 raised from the Safari Supper towards the
Christmas Fireworks.

      Police Liaison – BL no report

      Camelford Youth Club BL meeting 6^th June.  The main moan was the lack of available transport.  Thursday nights are now being covered by volunteers from Launceston. Repairs to the structure of the building were estimated at £6K, to be raised by grants.  The junior club is closed owing to lack of volunteers and for the 8 – 12 year olds volunteers are required. AS said that he had heard that Helen Sleep was a possible volunteer for the Tuesday nights.

      Camelford Foyer Centre – RR said he was despondent over the future of the Foyer.  There used to be regular meetings with staff but, owing to staff changes, no meetings were being held and he doubted if there were any residents.

      Gorsedd 2012. RR said that things were progressing and the banner permit had arrived valid until 31.12.11 so he would order the banner.

      Camelford Association of Residents - No meeting

      Cornwall Association of Local Councils. The Clerk reported that nomination papers had been received if any members were tempted to go forward.

Other Reports – AS said that Peggy Ellison was trying to contact the Clerk to register for a cake stall at Enfield Park.  The Clerk said that no application had been received.  He had complained to Highways about a 9” deep rut in the A39 outside Sproulls, which had eventually been filled in but he said that the poor state of the road should not be allowed to continue.  The Clerk said that he had circulated an e-mail from Highways and the projected date for repairs was Feb – March 2012. 

BL said that he had attended the Cornwall Towns Association meeting with a presentation of Localism by Steven Gilbert MP  He listed the aims and objectives but finished by saying that the Secretary of State for Local Council can veto anything if it is in the wider public interest.

Mayor’s report The Mayor said that on the 19^th May he had attended the Mayor-making at Launceston, and many other functions.  The function giving him greatest concern was the Group set up to save the sports centre because on projections, once CC money runs out in April 2012 there is insufficient interest or funds to keep the facility open. The Dept for Children, Schools and Families were probably going to withdraw funding for 2012 in the sum of £58K and although substantial savings had been made there will be a predicted shortfall of £100K in 2012.  The Committee should try all avenues for funding and on the 20^th July there is a public meeting to spell out the situation to residents over the future for the Sports Centre.  He said that he was taking up the opportunity to go to Bodmin on the 21^st July in the public halls to speak with Cllr Robertson and following on the suggestion from BG as many Cllrs as possible should attend.

            Clerk’s Report The Clerk reported a request from Chris Sims CC for a member of the Council to attend all meetings of the network.  BL usually attends but a reserve when he is away would be very useful.  The Council were no nearer to securing the playing field at this time having read a letter from Peter Marsh CC.   

The Council will have to be prepared fro a substantial increase in the precept for 2012 – 13 to fund the Cemetery and current projects.   

16) newsletter and circulars.  The Clerk, The Clerks and Councils Direct. 

17) Any Items for other Agendas for the Full Council on the 19^th July 2011.  

SIGNED.............................................DATED.........................................

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