CAMELFORD
TOWN
COUNCIL
NCDC OFFICES,
COLLEGE ROAD,
CAMELFORD,
CORNWALL,
PL32 9TL
TOWN CLERK: MARIAN SEDGWICK TEl: 01840 212880 E Mail:
townclerk@camelfordtown.net
FAX No: O1840 212880
VAT REG No: 711 9400 64
WEB PAGE:
http://www.camelfordtown.net
This Page Is Sanctioned By The Town Council
All Information Is Issued Officially By The Town Clerk Marian Sedgwick
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AGENDA....MINUTES
INFORMATION
& CONTACT NUMBERS
CAMELFORD
PAGES
TOWN COUNCIL 2012 - 2013
CAMELFORD TOWN COUNCIL 2012 - 2013
Photo taken in Camelford Hall Camelford on Thursday April 4th 2013
Councillors: Back Row: Alan Pollard, Bonnie Grills, Sue Elford, Judy Finch
and Philip Lessels.
Front Row: Robert Rotchell (Town Mayor), Marian Sedgwick(Clerk) and Andy Shaw
(Deputy Mayor).
Missing from Photoshoot: David Elliott, Lou Mason, John Pearce.
Picture David Flower
DRAFT MINUTES MARCH 19th 2013
COUNCIL MEETING – 19 MARCH 2013
Minutes: of the Meeting of the Council held at 19.15 hrs on Tuesday
19 March 2013 at the Camelford Hall Clease Road Camelford.
Minute Nos:
682/2012 Attendees Present
Councillors: R Rotchell (Chairman/Town Mayor) A Shaw (Vice Chair/Deputy Town Mayor) Mrs S Elford P Lessels J Pearce
Ms Tamsin Ismail
One members of the public
Marian Sedgwick (Town Clerk)
683/2012 Apologies
Apologies were received from:
Cllrs D Elliott Mrs B Grills Mrs J Finch L Mason A Pollard
684/2012 Declarations of Interest
RECEIVED the following Declarations of Interests from Members:
Cllr P Lessels – Minute No 689/2012 Planning Application Nos: PA12/12093 & PA13/00132
Cllr R Rotchell – Minute No 691/2012 Cheque number 104473
685/2012 Dispensations
None
686/2012 Public Participation (15 Minutes)
Tamsin Ismail addressed the
Council:
Ms Ismail wished to bring to the attention of the Council the increased
potential for sustainability and biodiversity of Enfield Park:
(i) Green Flag Status;
(ii) Community Involvement;
(iii) Vandalism could be mitigated by involving schoolchildren giving them ownership of areas that they had worked on;
(iv) Interpretation boards, wildlife cameras, hedgehog and bird boxes could be installed;
(v) Better advertising through local newspapers and on website would be advantageous;
The Chairman thanked Ms Ismail for
her comments and suggested a strategic plan be devised to better manage
diversity. Ms Ismail was invited to address the Council fully at the
Council meeting on Tuesday 16 April 2012.
687/2012 Council Meeting: Minutes 7 March 2013
RESOLVED that the Minutes of the Meeting of Camelford Town Council held on Thursday 7 March 2013 at 19.15 hours having been previously circulated, be taken as read, approved and signed.
Cllr A Shaw proposed /Cllr J Pearce seconded the motion
Cllr Mrs S Elford abstained
688/2012 Planning Applications for Consultation
RECEIVED the following Planning Applications and RESOLVED to respond to the Planning Authority as set out below:
Application: PA13/00738
Proposal: Reserved matters approval for decision PA11/08352 (construction of a pair of semi detached dwellings – garage/store to be demolished).
Location: Warrens Yard Trefrew Road Camelford
Applicant: Mr Simon Nightingale
Grid Ref: 210775/84017
No Objections. Observation that water runs towards existing dwellings
Cllr A Shaw proposed/Cllr Mrs S Elford seconded the motion
---------------------------------------
Application: PA13/01566
Proposal: Erect a PVCu conservatory to the rear of the property
Location: 98 Treclago View Camelford PL32 9AE
Applicant: Miss Maynard
Grid Ref: 210015/82916
No Objections.
Cllr A Shaw proposed/Cllr Mrs S Elford seconded the motion
---------------------------------------
689/2012 Cornwall Council: Planning Decision Notices - APPROVED
NOTED that the following Planning Applications had been APPROVED:
Application: PA12/12093
Proposal: Minor alterations to farm cottage and 2 storey extension to provide additional accommodation.
Location: Home Park Farm Helstone PL32 9RL
Applicant: Mr & Mrs Kevin Lloyd
------------------------------------------------
Application: PA13/00132
Proposal: Application for
Consent to display advertisement signs namely siting of 2 internally illuminated
static fascia signs; externally illuminated projecting sign; 3 internally
illuminated
heritage window light strips; 1 non illuminated nameplate; 3 reverse applied
vinyl’s specials (featuring digitally printed graphics) and 1 non illuminated
car parking signage.
Location: Lloyds Bank Plc 11 Fore Street Camelford PL32 9PG
Applicant: Lloyds Banking Group
-------------------------------------------------
690/2012 Cornwall Council – Planning Decisions – Discharge of Condition
NOTED that the following Planning Applications had Conditions discharged – S52/S106 and discharge of conditions apps:
Application: PA12/05619
Proposal: Submission of details to discharge conditions 3,6,7 and 8 in respect of decision notice PA10/05422 (attached)
Location: St Kitts Herbery Starapark Camelford PL32 9XH
Applicant: Mr Paul Johnson
------------------------------------------
Application: PA12/05620
Proposal: Submission of details to discharge Conditions 4,5, and 6 in respect of decision notice PA10/05152 (attached)
Location: St Kitts Herbery Starapark Camelford PL32 9XH
------------------------------------------
691/2012 Finance Report: 8-19 March 2013
RESOLVED to adopt the
Finance Report 8-19 March 2013, including income and expenditure, the budget v
actual income and expenditure to date and RESOLVED to authorise the
payments of
Accounts Outstanding (See Appendix A)
Cllr A Shaw proposed/Cllr
Mrs S Elford Cllr RR abstained
692/2012 Devon & Cornwall Police: Crime Figures
No crime figures available.
AGREED to accept the offer from the Neighbourhood Beat Manager and invite him
to the Council meeting on 16 April 2013 advising that there would also be a
presentation from
The Devon & Cornwall Police and Crime Commissioner’s Office.
Correspondence
693/2012 Camelford Cancer Research: Request for use of Enfield Park
RECEIVED a request from Camelford Cancer Research for permission to place a fundraising stall at the entrance to Enfield Park on Saturdays 3 & 17 August 2013 and RESOLVED to grant permission.
694/2012 Camelford Youth Club: Request for Council Representative
RECEIVED a request from Camelford Youth Club (CYC) for a Council Representative to attend CYC meetings. RESOLVED to wait until the next Council has been elected before appointing a representative.
695/2012 Cornwall Council: Lease Public Conveniences Enfield Park – Minute Nos 242/266/298/369/410/443/665/2012 refer:
NOTED that Cllr Shaw, Cllr Pearce and the groundsman had further inspected the public conveniences at Enfield Park and that there were still leaks which needed attention.
RESOLVED to agenda this item for the next meeting following a further inspection of the conveniences on 20 March 2013.
696/2012 RESOLVED
that Cormac Solutions be
contacted regarding the possibility of taking over the cleaning contract
initially for three months until the Town Council had the cleaning contract
specification
and was able to offer the contract for tender.
697/2012 Broadwood Footpath: Enfield Park – Minute Nos 243/267/299/336/370/411/444/484/666/2012 refer:
RECEIVED an update detailing the process for the transfer of the footpath as a devolved asset from Cornwall Council and RESOLVED to instruct the Council’s Solicitor on receipt of the letter from Legal Services Department at Cornwall Council.
698/2012 CCTV: Enfield Park – Minute nos 625/667/2012 refer:
RESOLVED to obtain three quotations from contractors regarding viable solutions to resolve current problems.
699/2012 Dog Fouling – Minute no 682/2012 refers:
RESOLVED to ask Cornwall Council’s Dog Warden to look at the amount of dog fouling in the parish citing specific areas of concern and the times that dog owners use the area.
700/2012 Car Park Consultation – Minute no 521/2012 refers:
RECEIVED comments from members of the public and RESOLVED to inspect the car park on 20 March 2013 and respond accordingly.
701/2012 RESOLVED to defer the discussion on the signboard until the next meeting.
702/2012 Request for Equipment: CTC Groundsman
RESOLVED that the following equipment be purchased for the groundsman’s use:
1 x Stihl hedge trimmer 24 inch
1 x Black and Decker cordless sander and multi-tool
Cllr R Rotchell proposed/Cllr J Pearce seconded the motion
703/2012 Camelford & District Agricultural Association Ltd – Annual Show
RESOLVED to register for a stand at the Camelford & District Agricultural Association’s Annual Show on Wednesday 14 August 2013.
Cllr R Rotchell proposed/Cllr A Shaw seconded the motion
Reports from Council Representatives:
704/2012 Town Forum
NOTED that:
· The next meeting to be held on 20 March 2013 to include debate concerning the Town Team. CDT had been asked to be the account holder for the Team.
705/2012 Camelford Hall
NOTED that:
· Boiler quotations were being sought.
· The roof had a limited life.
· Saturday 20 April Tintagel Orpheus Male Voice Choir would be performing.
706/2012 Chamber of Commerce
None
707/2012 Community Network Meeting
NOTED Cllr Mrs Finch’s report
708/2012 Cornwall Association of Local Councils
None
709/2012 Mayor’s Report
NOTED that:
· 11 March 2013 – Met with the volunteer gardeners and informed their maximum budget 2013/2014 would be £400.
· 13 March 2013 – Met with Chris Sims and P Jones from Cornwall Council to finalise the Lease for Broadwood Path devolution.
· 16 March 2013 – Council ‘End of Term’ meal held at Riverside Restaurant.
· REMINDER that packs for prospective Councillors were available from the Council Office. Should candidates be assisted by persons they would need to be registered as an agent.
710/2012 Clerk’s Report
NOTED that reports were given for the following:
· Erection of Bollards – Contractor: Minute Nos 090/375/412/467/2012 refer
· Wall – Churchfield Car Park: Minute No 454/2012 refers
· Bus Shelter Repair – Clease Road: Min No 525/2012 refers
· Town Council Office Premises – Min No 608/2012 refers
· South West and Internal Audit – Minute No: 614/2012 refers
· Amended Standing Order: Minute Nos: 663/2012 refers
· Enfield Park - Tamsin Ismail Presentation – Minute No 680/2012 refers
· Election packs
· Office of the Police Crime Commissioner for Devon Cornwall and the Isles of Scilly
· Town Council Office Premises – Min No 608/2012 refers
· Erection of Bollards – Contractor: Minute Nos 090/375/412/467/2012 refer
· Dan Rogerson MP: Pop Up Shops
· Rural Cornwall and Isles of Scilly Partnership (RCP)
Full report available from the Council Office
711/2012 Other Reports
NOTED that:
· Museum: Cllr Lessels reported that the artefacts from the Museum were to be stored at Tregarth until the museum was a constituted body and the new premises were ready.
·
Neighbourhood
Planning – Workshop 13 March 2013:
Cllr Pearce reported on a workshop he attended where the Professor of Planning
for Plymouth and Dawlish made a presentation.
The Council needed to register with Cornwall Council as soon as possible as
there was a time limit. The Clerk to contact CC for the deadline. Notes were
circulated.
712/2012 Newsletters and Circulars Received: Available From The Council Office:
NOTED that the following journals were available from the Council Office:
1 Cornwall Local Plan – Strategic Policies Development Plan Document – Pre-Submission Document.
2 Gypsy and Travelling Communities Strategy and Delivery Plan
3 Community Infrastructure Levy – Preliminary Draft Charging Schedule
4 CALC JOURNAL – ‘The Week’ Issue 4
713/2012 Notification of Meeting/Items For Agenda – 4 April 2013
NOTED the following items to be placed on the agenda for 4 April 2013 Council meeting:
1. CCTV
2. Neighbourhood Plan (to carry forward each month).
3. Public Conveniences
714/2012 Public Bodies (Admission to Meetings) Act 1960
RESOLVED that in view of the special or confidential nature of the business
about to be transacted it was advisable that the press and public be excluded
and they were instructed to withdraw
during the discussion for the following items:
1. Contracts
2. Volunteer Work
715/2012 Tenders for Grass Cutting Enfield Park and Town Council Sites: RECEIVED the tenders for grass cutting at Enfield Park and other Council sites:
Contractor 1: £4325
Contractor 2: £3248
Contractor 3: Failed to tender
RESOLVED to award the contract to Contractor 2.
Cllr Shaw proposed the motion/Cllr P Lessels seconded the motion
Cllr RR abstained by virtue that he knew one of the contractors
716/2012 Quotations for Churchfield Car Park Line Marking
NOTED only one quotation received.
RESOLVED to defer this item in order to obtain two more quotations
717/2012 Request for Volunteer Work: Cornwall Advice & Training Service (CATS)
Following discussion RESOLVED to defer this item until feedback has been received from the groundsman.
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