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              CAMELFORD TOWN COUNCIL DRAFT MINUTES
MINUTES April 3rd 2008
 

3^rd April, 2008

 

Page Number 40/2008

 

Purpose of Meeting: Meeting of the Council 

Date: Thursday 3rd April, 2008 

MINUTES 

At 7.15pm the Mayor welcomed the Councillors, members of the press and members of the public to the meeting. 

Attendees: Councillors B Lush (BL) Mayor, J Pearce (JP) Assistant Mayor. Mrs M Baber (MB)  P Clark (PC), A Shaw (AS) P Lessels (PL), R. Rotchell (RR), R Ireland (RI) D. Elliott (DE)  

The Mayor then undertook the task of presenting Certificates of Attendance to all Councillors and the Clerk who had attended the recent 2008 Code of Conduct training. 

1)     APOLOGIES – An apology was given for Cllr Hearndon. 

2)     Receive declaration of interest:

1. In respect of items on this agenda. Cllr Lush stated that he had a personal interest in item 7C, as he was a member of the British Legion.

Cllr Clark stated he had a personal interest in item 4A as a relative worked for the Cooperative, and item 13 08/44 for a similar reason.

2. Gifts in excess of £25. No gifts were declared.

3)     MINUTES:

The Minutes of the 18^th March meeting having been circulated by e-mail, post and website, having been read, Cllr Shaw proposed their acceptance, which was seconded by Cllr Ireland.  7 members were for the Minutes, with 2 abstentions. 

4)     ITEMS CARRIED FORWARD FROM PREVIOUS MEETINGS:  

a.      Co-op shop to be asked to re-site and put car park in field behind Anvil Court update. Cllr Baber stated that this matter had taken too long and stated she would supply the contact details for the Clerk to clarify the situation.  These details had been given to the previous Clerk, but the incumbent was not aware of any change.

b.      Rights of way application update. The Clerk reported that this matter was still with the County Legal Team.

c.      C.C.C. sign cleaning partnership request by Council. The Clerk had no further information.

d.      Reply reference Council’s suggestions to Sergeant Jones, Devon & Cornwall Police. The Clerk reported that this matter was still in hand by Sgt, Jones. 

5)     ANSWERS TO PUBLIC PARTICIPATION 18^th  MARCH, 2008 MEETING: 

There had been no matters raised requiring attention.  

6)     TO ANSWER QUESTIONS FROM COUNCILLORS OF WHICH NOTICE HAS BEEN GIVEN. 

There had been no questions received from Councillors. 

7)     ITEMS REQUIRING A DECISION

a.      Purchase of replacement bus shelter. Cllr Elliott asked if the matter was subject of a hit and run?  Cllrs Lessels asked if the £250 claim fee could be recovered by way of a civil claim.  Cllr Ireland said that the insurer can pursue the matter.  Cllr Baber wanted an identical shelter as before.  Cllr Lush informed the members that it was a like for like situation.  Cllr Shaw reminded the members that the reinforced glass was smashed by vandals within a week and special glass had been fitted to prevent criminal damage.  Cllr Baber proposed that acquisition of an HG225 with thermoplastic glazing at £3588 installed.  This was seconded by Cllr Clark and unanimously passed by the Council.

b.      Business Link Meetings 13/5 at Bude and 21/5 at Bodmin.  The Clerk informed the members that this was primarily aimed at setting up business links and Cllr Clark proposed and Cllr Lush seconded that the details be passed to the local Chamber of Trade.

c.      Royal British Legion – use of Enfield Park, 20^th June 2009, request to use the park for a 10th anniversary celebration. The Clerk read the letter from the Legion and Cllr Clark proposed and Cllr Baber seconded that permission be given to the Legion to hold the event.  The vote proved unanimous with Cllr Lush not participating.

d.      To  purchase and install a new waste bin at Clease Road, and contract cleaning. (Cllr Lush).  The was some discussion about the venue as described in the Agenda.  After discussion about bins available in the area, it was proposed by Cllr Rotchell and seconded by Cllr Clark that the Clerk write to the Kebab shop  owner requesting them to provide a bin.  The vote was unanimous.

e.      Camellia’s in Victoria Road (RR). Cllr Rotchell stated that the plants did not give the best view of Camelford, in fact none had done very well.  Cllr Baber said that the plants needed more time to give of their best.  Cllr Ireland indicated that some were already dead but Cllr Shaw said that the plants needed special soil for the best results.  Cllr Rotchell said that Ms Jenny Metters looked after plants and we should approach her to take her advice. Cllr Lessels stated that the Council had them placed there.  Cllr Rotchell made a proposition to seek advice from Ms Metters and Cllr Clark seconded the proposition and the vote was unanimous.  

8)     ITEMS FOR INFORMATION

Standards Board complaints (PC). Cllr Clark stated that the complaints to the Standards Board had been resolved in many cases and requested that the Clerk read a resolution of the complaint to members of the public.  The Clerk sifted through the resolutions and perchance choose Cllr Clark.  The Clerk read the resolution to those attending and apart from two members whose complaints had been passed to the ethical officer for further investigation the matters against 6 Cllrs had been resolved. 

9) APPROVAL OF PAYMENTS: 

CH No                        Payee                                    Value             VAT                Total     Allocation

103441/103448     Residents                                  367.82                                      367.82    Ad refund

103449      Ron Hart                                             1200.00                                     1200.00     Gratuity

103450      SLCC                                                   145.00                                      145.00      Subs

103451      Land Registry                                        30.00                                        30.00    Legal Exp

103452      Ron Hart                                              473.00                                      473.00     Temp Clerk

103453      J. Gilbert                                              498.09                                      498.09    Maint Person

103454      B. Groves                                           1794.32                                     1794.32   Clerk’s salary

103455      Inland Rev                                         

103456      Barkers                                               300.00              52.50                352.50     Int Audit

103457      Neat Ideas                                            73.89              12.93               86.82       Stationery

103458      EDF                                                   1389.70           243.20              1632.90   Xmas lighting

103459     Inland Revenue                                  1818.03                                   1818.03   right amount

 

Totals                                                               8890.95           308.63              9199.58         

 

Proposed by Cllr Baber, seconded by Cllr Rotchell and unanimously approved. 

10)   Resolutions or recommendations from Councillors. 

11)     CORRESPONDENCE:

Request by Mr Williams under the Freedom of Information Act, the bank balances for the Council in April 2007 and April 2008 plus a copy of the precept.  The Clerk advised that the bank statements were not ready for the dates requested and would be supplied when ready.  He suggested that the Finance Committee consider setting charges  to requests for information taking over 30 minutes to answer.  Cllr Pearce would place this matter before the Committee. 

12)    PLANNING APPLICATIONS:
2008/00487 20, Victoria Road, erection of summerhouse. Cllr Shaw has already inspected. Not unreasonable Proposed no objection by Cllr Clark and seconded by Cllr Ireland. Unanimous - No objection.

2008/00542 3B, Fore Street, Camelford – retention of advertisement signs.  Proposed no objection by Cllr Pearce and seconded by Cllr Clark. Unanimous -  No objection. 

13)      PLANNING APPROVAL NOTICES

            2008/00044 Coop Store – Sign renewal

2007/02323  Land Adjoining, Inns Park, Camelford, modification of sites.

            2008/00188 10 Green Meadows, Camelford, erection of sun room.

2008/00214 Unit 1 Highfield Road, Industrial Estate, Camelford – erection of steel framed and clad building for industrial use. 

14)      PLANNING Refusal NOTICEs. - None 

15)      Planning application withdrawn - None 

16)       COMMITTEE REPORTS           

Amenities Committee were called to approve their Minutes.  Cllr Clark proposed approval of the Minutes, which was seconded by Cllr Lessels and approved by the Committee.

 Cllr Clark said that they had approved the roster for grass cutting, every two weeks. Proposed by Cllr Clark and seconded by Cllr Shaw, area to be mown every two weeks and Town Clerk to arrange a cut of the wild area, twice a year at up to £250 per cut.  Cuts to be May and September, and special events.

Cllr Clark stated that Cllr Pearce was requested to cut Helstone Green, and Cllr Pearce said he was hoping to cut it as often as possible. Cllr Clark proposed that Cllr Pearce mow Helstone Green as necessary. Seconded by Cllr Shaw, unanimous. Cllr Pearce said that as a volunteer he would do his best. Mr  Ron Hart had been requested to arrange a strimmer course for the groundsman, and the Clerk was unable to advise whether this had been arranged but will follow it up.

Cllr Rotchell gave his report for the future of Enfield Park.  A meeting took place of all interested parties and the meeting was split into various areas of the Park.  The bandstand seemed to be in the wrong area and not fit for purpose, so where should it go?  The play area plans were given to the local mums to let the Council have their proposals.  Last year the replacement of old equipment was put at £140,000 and the proposal was superb for the children.  Cllr Lush mentioned the seminar at Camelford Hall on the 9^th April regarding availability of funds. The sports area was also considered and it was thought that it the bandstand was relocated to a corner of this area, and electric supplied, it would be the ideal venue for concerts and other events. The sports area can still be used for football.  The cultivated area’ paths are breaking down, the pond, the bird houses were smashed to pieces and there is a nest.  The area at the end is sodden but the three land drains are blocked and are probably silted up, so the area between the fork in the path and the bridge is sodden.  There is a suggestion for an arboretum but the drainage must come first.  The final point is the river bank but we actually need a plan for the way forward.  Cllr Rotchell’s remit is for the play area, but overall a sum of £1M is needed to do the work.  Cllr Ireland wanted to know about the park extension but it is a quagmire.  It was considered but no part of the remit.  All the suggestions are available but there is not remit to put them forward. The question of scalpings were necessary to assist with repairing the paths.  The bank repairs were considered to be done by the Army as part of their training, but no reply has been received, but should be followed up by the Clerk.  Cllr Baber suggested that Cllr Rotchell prepare a full report about the park and the work required. Possibly a sub Committee was required.  Cllr Rotchell said he needed to put a full strategy report and costings through the amenities committee to the Council. The proposition was seconded by Cllr Shaw and unanimously passed. Cllr Clark wanted to know how much the chippings would be and the members said that the Clerk should arrange chippings or scalping to be delivered for placing as required. 

17)      REPORTS FROM OUTSIDE BODIES.

CAMELFORD TOWN FORUM – No report

CDCDT. – report next week

CAMELFORD YOUTH CLUB – no report

car –      Fund raiser on Saturday 5^th April at Camelford Hall which is a sell out.

chamber of commerce - Check on discretionary traffic route.  Cllr Lessels proposed that Cllr Janey Comber be approached regarding the implementation of the discretionary traffic route by the Clerk.  Seconded Cllr Rotchell – vote approved with two abstentions.

MAYOR’S REPORT.  The Mayor reported the death of a previous Mayor Mrs Dorothy Merritt aged 86 as the first Lady Mayor of Camelford. The service will be at Glenn Valley Crematorium at 3.30pm 10^th April.  Cllr Lush will be attending as Mayor. The Mayor attended Sir James Smith School for the annual presentation of certificates and awards. The Mayor also duly opened the refurbished Cornwall Hospice shop of the 31^st March. The Mayor will be attending a civic reception on the 11^th April at County Hall Truro for the celebration of RAF St Mawgan, which will close next year. A civic service at Wadebridge is also proposed soon.

OTHER REPORTS FROM OUTSIDE BODIES. The Mayor attended the Police Liaison Meeting a Plymouth with Ch Insp Meakin, and Neighbourhood Watch in North Cornwall had 400 schemes with 1800 households signed up.  Figures for 2007 for Camelford showed that 1347 crimes for the year, showing ‘across the board’ crimes. ‘One Cornwall’ had sent through their latest information and the Clerk suggested that some members may benefit from a copy of www.onecornwall.cornwall.gov.uk, and there will be a meeting at 7pm 10^th April for the Boundary Commission at NCDC Offices next week to assist electors with boundary matters. Finance Committee clashes with this meeting and it was agreed to delay to the following week.

Visit to the Foyer Centre was agreed as 10.30am 6^th May at Bodmin to enable Cllrs to see how their system works for 18 year olds  being introduced into the real world, getting work and general living.

CLERK’S REPORT – The Clerk reported that a section of the chain link fencing needed to be replaced around the car park by the Church. The replacement parts are 50 metres of wire fencing, 150m of wire, stretchers, and one concrete post. Funding proposed Cllr Pearce, seconded Cllr Lessels. Unanimous vote.

The planning application for the all weather pitch at the school was modified because the applicants had failed to show enough research and background had been given with the application. 

18)  newsletter and circulars. 

Standards board latest news sheet.     

 19) Items for the APRIL 17^th APRIL 2008  Meeting 

Christmas lighting (RI)

Camelford volunteers (JP)

Car park survey (RL)

Plant watering at co op corner (MB)

          BRIAN GROVES, town clerk 

SIGNED MAYOR……………………………………………..DATE……………………

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